2016 Vendor Application

www.CreativeFinds.ca - (A division of Duran Designs Ltd. BC, Canada.)

2016 Winter Handmade Art & Craft Marketplace

Celebrating our our 10th Anniversary with our original 2-day vendor prices!

VENDOR APPLICATION INFORMATION

SHOW DATE
Friday & Saturday, November 11th & 12th 2016
SET UP
Friday: 9:00am – 11:00am
MOVE OUT
After show closes each day
SHOW HOURS
Friday: 12:00pm – 6:00pm …....(featuring LIVE MUSIC!)
Saturday: 10:00am – 4:00pm … (ft. our holiday music play list)
VENDOR FEES
2 Day Vendor: $140.00 (5'd x 8'w space with table & chair)
1 Day Vendor: $95.00 (5'd x 8'w space with table & chair) (vendor space location chosen by organizer)
10' x 10' Food Vendor Space outside (no table, or power provided): $50.00 per day
LOCATION
Historic Sullivan Hall at 6306 - 152nd street (near 64th Ave), Surrey, B.C.



* SHOW OVERVIEW

This is a great marketplace, which encompasses a variety of creative areas. Such as holiday decorations, stocking stuffers, crochet items, mixed media painting, art journaling, pottery, sketching, scrap-booking, silver-smithing, jewelry creation, wood working, knitting, quilting, sewing, music, food arts, sculpting, hand crafted spa products, massage & many more!

* ENTRY QUALIFICATIONS:

Artist & crafter applicants must be the designer, creator and producer of the art/craft sold at the Show.  All handmade work will be judged for quality, uniqueness, saleability and the overall balance of craft categories in the Show. Accepted artisans/crafters/vendors must be present for the duration of the event. No employees or substitutions. We carefully jury hand made work to ensure limited/exclusive representation of each medium to the best of our ability.No products can be sold at the craft show market unless approved by the show organizer. Please note that we do not rent vendor tables to home party type products/companies or similar.   New vendors applying for a space at Creative Finds must bring 5 samples of their work to be jured for the show (please contact us to set up a meeting time). Past vendors need only to submit quality photo images or links to online videos showcasing their current work. Juried Applications: Applications will be accepted on an on-going basis until spaces are filled.Please note that two day vendor applications will take priority over one day only vendors applications.  Vendors: Please let us know if you are in other markets that are taking place in November at Sullivan Hall, as we need to limit the duplicate vendors. This is to ensure that our show brings in the crowds to see your unique creations.

* DISPLAY:

One 6' or 8’ table and 2 chairs will be provided for each vendor space, however you must provide your own table skirt and covering. All vendors are to plan out their set-up, as it is our combined goal to ‘wow’ the clients by making our show & your products/displays ‘eye candy’. Please incorporate some holiday decorations in your display, as it will add to the entire show. TIP: treat your vendor space as though it were your stage to showcase yourself, as that is what you are doing after all....oh, and have FUN!Approximately 2/3 of the vendor locations will have access to an electrical outlet for setting up a low wattage light display. Please let me know when you secure your place with payment if you will require access to one of these outlets.If desired, Artists/Crafters are free to display their work uniquely (dividing screens, levels, smaller tables, signage, grates & fixtures for hanging pictures, etc), rather than a table.  Please advise if this is the case and remember to take into consideration room needed to move around between vendor spaces. No nails, tape, staples, tacks, etc are to be used on the floors and walls at the hall. Each Crafter/Artist will have a display area of 5'd x 8'w. Vendors set upcannotpast the allotted space. Displays must be set up and ready for customers 20 minutes prior to doors opening. All vendors are expected to be on site and ready for customers 30 minutes prior to the doors opening. Displays and products must be taken down and area cleaned up within one hour of show closing time. Not earlier. Please have your excess stock, product transfer cases, etc out of the customers view.

* LIGHTING:

There is adequate lighting existing on the ceiling. If you would like to bring low energy lights, please request a wall outlet at time of booking and don’t forget to bring along a grounded (3 prong) long indoor extension cord.* SALES: Please come prepared to handle manual transactions and cash sales. Remember you can always run credit card transactions through your SQUARE or through Paypal after the show if you have an account with www.paypal.com. * LIABILITY: The Creative Finds Art and Fine Craft Market/Nicole (Nicci) Battilana/Duran Designs Ltd. are not responsible for stolen or damaged or lost merchandise. The Creative Finds Art and Fine Craft Market /Nicole (Nicci) Battilana/Duran Designs Ltd. are not responsible or liable for any injuries or an accident occurring while the vendor is on site, transporting or removing their products. The Vendor is responsible for notifying the consumer of potential health hazards surrounding their products, i.e. allergies pertaining to skin products. It is recommended that vendors obtain insurance for their work.The Creative Finds Art and Fine Craft Market /Nicole (Nicci) Battilana/Duran Designs Ltd. accept no responsibility for reimbursement associated with returned cheques and declined credit card payments, etc. The Vendor is responsible for transporting and removing the goods to and from the Vendor area.

* VENDOR PARKING:

On site parking along the back wall of the parking lot. You may also find parking around the corner on 62A Ave, if you wish to leave more space for potential customers to park.(map link: http://goo.gl/maps/oNjNp)

* PAYMENT:

Full payment is required at the time of application to reserve your space. Your payment will not be processed unless you have been accepted into the marketplace. Please post date all cheques for May 1st, 2016 (unless date has past). The penalty for any returned cheques, will be the responsibility of the applicant.Please note that payment in the form of CHEQUE(made out to 'Duran Designs Ltd.)  will be accepted only up until July 1st, 2016. Cash payments, e-transfers, payment through paypal.com or certified cheques accepted only (no personal cheques) after July 1st, 2016. If you are paying via PAYPAL, you must add 4% and use the email address nicci.battilana@gmail.com.

For accepted vendors, there will be no refunds made once you have paid your show fee.

* PETS / ANIMALS:

Animals are not to be brought to the show.

* VENDOR SPACE:

Assignment of vendor spaces will be done by the organizer of the market. You may request a space on your application. Please put in all your requests at time of booking. Location of vendor spaces are dependent on who has applied and paid early, made special requests, spreading out each product type throughout the room, etc. 30+ tables and folding metal chairs available at the show. Please request at time of booking if you require wall space and/or access to an electrical outlet. All tables with outlet access must be a wall space. If vendors wish to share their table/space it must be approved in advance by Nicci Battilana, organizer of Creative Finds Events.

* EVENT PROMOTION:

We appreciate your assistance in promoting via email, internet, handing out our flyers, displaying our posters and by word of mouth. All vendors must invite a minimum of 50 of their clientelle to assist in drawing in customers. All pictures of work submitted for jury may be used for advertising and promotion purposes.

Internet pages to make note of and visit:

* PRODUCT:

It is suggested that  your product be brought in each day of the event, as we cannot guarantee the safety of anything left in the hall overnight. You must provide your own insurance. There is an alarm system & exterior cameras, however there will be no one patrolling the hall for security. Anything that you leave overnight in the hall is at your own risk.

* FOOD:

There is one refrigerator available to store your labeled snacks, lunch, and dinner. Please do not store large containers in the fridge, as this is to be shared by all vendors and volunteers. A Corner store & Restaurant are also located across the road for hot food, etc.  Any food or beverage consumption by vendors must be done very discretely.

* INCLUDED:

Percolated coffee & a tea kettle will be provided for use by all vendors in the kitchen area once in the morning and then once again during the day.

Please take all your garbage with you as there are no recycle bins at the hall.

* DEMOS:

If you plan to demonstrate how you create your crafts/artwork at your station during the show, please use a drop cloth to protect the floor from spills, etc. Please contact me if you have any questions on this matter. FYI: No live flames, toxic elements, loud noises, fumes, perfume, incense or heated objects are allowed in the complex.

* MUSIC:

We will provide the holiday themed music for the show. FRIDAY night there will be LIVE music on the stage performed by Duncan Minett Music & on Saturday it will be our holiday play-list played through a speaker.* All vendors are required to donate at least one promotional item (of their creation) towards a door prize gift basket (or two)  at an approximate value of $20.00, as this will assist in promoting your work as well as gathering contacts for future advertising.

* ENTRY FEE:

  • On Friday, the cover charge is $2.00 to help pay for the live music. 
  • On Saturday, the cover charge will still be only $1.00 for adults & kids will enter for free.

NOTE:

  • Please refrain from reading books/magazines, or talking/texting on your cell phones during the show.
  • Any offers to assist us in stetting up or taking down the tables for the show would be highly appreciated. Thank you.
  • Please view vendor list/floor-plan at www.creativefinds.ca to see which tables have already been reserved. This will be viewable  on the website in late August 2016,  if not before.

*NOTES from the SULLIVAN HALL rental Agreement:

  • No use of confetti or substitute within the hall or surrounding grounds.
  • Masking tape or green painters tape only to be used for decorating the hall – no thumbtacks, staples, nails or scotch tape as these remove paint.
  • No open fire or flame permitted within the building. This is a violation of their hall insurance.
  • No smoking within the building.

More info is available at the Sullivan Hall site: (http://www.sullivanhall.ca)

The CrEaTiVe FiNds Art & Fine Craft Marketplace is LOOKING FOR YOU! Together we will stand out from the rest and reign year to year as one of the best. Be sure to invite your friends and family to this unique Holiday shopping event – just in time for Christmas!Please note that the above information may change slightly or have additional information added. Updated info will be available at www.creativefinds.ca .  Please keep yourself updated with the show, by visiting the website (www.creativefinds.ca) .


LIABILITY WAIVER

I THE UNDERSIGNED, BEING THE VENDOR INVOLVED IN THE CREATIVE FINDS ART AND FINE CRAFT MARKETPLACE (A DIVISION OF DURAN DESIGNS LTD.) AT THE SULLIVAN HALL COMMUNITY CENTRE (HEREINAFTER REFERRED TO AS THE MARKET), IN CONSIDERATION OF MY OR AN EMPLOYEE’S PARTICIPATION IN THE MARKET, I HEREBY, FOR MYSELF AND ANY EMPLOYEE FOR WHOM I AM RESPONSIBLE, RELEASE, DISCHARGE, HOLD HARMLESS, AND FOREVER ACQUIT THE PROVINCE OF BRITISH COLUMBIA, THE CITY OF SURREY, SULLIVAN HALL COMMUNITY CENTRE, NICOLE BATTILANA O/A CREATIVE FINDS ART AND FINE CRAFT MARKETPLACE, DURAN DESIGNS LTD., OR OTHER LOCAL SPONSORS, AND THEIR OFFICERS, AGENTS, REPRESENTATIVES AND EMPLOYEES FROM ANY AND ALL ACTIONS, CAUSES OF ACTION, CLAIMS OR ANY LIABILITIES WHATSOEVER, KNOWN OR UNKNOWN NOW EXISTING OR WHICH MAY ARISE IN THE FUTURE, ON ACCOUNT OF OR IN ANY WAY RELATED TO OR ARISING OUT OF MY PARTICIPATION IN THE MARKET. FURTHER, I ASSUME ALL LIABILITY OF ANY NON-PARTICIPANTS WHO ACCOMPANY ME.

I UNDERSTAND THAT I AM AN INDEPENDENT VENDOR FOR ALL PURPOSES, INCLUDING WORKERS COMPENSATION, AND AM NOT AN EMPLOYEE OF THE PROVINCE OF BRITISH COLUMBIA, THE CITY OF SURREY, SULLIVAN HALL COMMUNITY CENTRE, NICOLE BATTILANA O/A CREATIVE FINDS ART AND FINE CRAFT MARKETPLACE, DURAN DESIGNS LTD., OR OTHER LOCAL SPONSORS, AND THEIR OFFICERS, AGENTS, REPRESENTATIVES AND EMPLOYEES, AND AS SUCH THEY ARE NOT RESPONSIBLE FOR INJURY OR DEATH OF MYSELF AND ANY EMPLOYEE FOR WHOM I AM RESPONSIBLE WHICH MAY OCCUR WHILE ACTING AS A VENDOR.

I HAVE READ AND UNDERSTAND THIS AGREEMENT AND I AM AWARE THAT BY SIGNING THIS AGREEMENT I AM WAIVING CERTAIN LEGAL RIGHTS WHICH I OR MY HEIRS, NEXT OF KIN, EXECUTORS, ADMINISTRATORS AND ASSIGNS MAY HAVE AGAINST THE RELEASEES.

BY SUBMITTING THIS FORM ELECTRONICALLY, OR BY PRINTING THIS FORM AND MAILING IT TO CREATIVE FINDS ART AND FINE CRAFT MARKETPLACE (A DIVISION OF DURAN DESIGNS LTD.), YOU ACKNOWLEDGE THAT YOU HAVE READ AND AGREE TO COMPLY WITH THE TERMS AND CONDITIONS ABOVE.

VENDOR INFORMATION

Name:*
Company Name
Date:*
Phone (Business):*
-
Phone (Home):*
-
Phone (Cell):
-
Address:*
Email*
Website:
Twitter:
Instagram:
Pinterest:
Facebook:

PRODUCT INFORMATION

Price Range your items:*
Please provide a paragraph description of you and your product:*
What makes your product unique?*
Promotional Special (If Applicable)
Upload 5 Production photos, including one of you making your product:*
Date(s) Selected?*
Table Needed?*
Outlet Access?*
Wall Space?*
Vendor Space Requests (see floorplan)

NOTE: THIS AGREEMENT MUST BE RETURNED WITH PAYMENT AS SOON AS POSSIBLE.

Once accepted into the market, those with confirmed payment will be guaranteed a vendor space. Unfortunately, if you are late in making your payment, you may lose your space. 

Once your payment clears, I will email you a  confirmation of your reserved space for the November 11th &/or 12th 2016 Creative Finds Art & Fine Craft Marketplace.

BY SUBMITTING THIS FORM ELECTRONICALLY, OR BY PRINTING THIS FORM AND MAILING IT TO CREATIVE FINDS ART AND FINE CRAFT MARKETPLACE (A DIVISION OF DURAN DESIGNS LTD.), YOU ACKNOWLEDGE THAT YOU HAVE READ AND AGREE TO COMPLY WITH THE TERMS AND CONDITIONS ABOVE.

Cost:*
Total:
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